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Student Records and Privacy Rights Policy

Approved By and Date:Board of Trustees02-20-2014
 Executive Leadership Team12-19-2013

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Stanly Community College, with certain exceptions, obtain a student’s written consent prior to the disclosure of personally identifiable information from his/her education records.

Stanly Community College may disclose appropriately designated "directory information" without written consent, unless the student has advised the College to the contrary in accordance with SCC procedures. The primary purpose of directory information is to allow Stanly Community College to include directory type of information from the student’s education records in certain college publications. Examples of such publications include honor roll or other recognition lists and graduation programs.

Student Records and Privacy Rights Procedures

Approved By and Date:Executive Leadership Team12-19-2013

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a student's prior written consent. Outside organizations include but are not limited to companies that manufacture class rings or publish yearbooks. In addition, the Solomon Amendment requires Stanly Community College to provide military recruiters, upon request, with directory information categories-names, addresses, telephone listings, age or date of birth, level of education, major-unless students have advised the College that they do not want their information disclosed without prior written consent. A student who does not want Stanly Community College to disclose directory information from education records without his or her prior written consent must notify the College by completing a Request to Prevent Disclosure of Directory Information form each semester. The form may be obtained from the the Enrollment Management Department. At least ten days should be allowed for processing a request. Stanly Community College has designated the following information as directory information:

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights are:

1. The student’s right to inspect and review his/her education records within 45 days of the day Stanly Community College receives a request for access. Students should submit to the Dean of Enrollment Management a written request that identifies the record(s) they wish to inspect. The Dean of Enrollment Management will make arrangements for access and notify the student of the time and place where the records may be inspected.

2. The right to request the amendment of the student's education records that the student believes is inaccurate or misleading. Students may ask the College to amend a record that they believe is inaccurate or misleading. They should contact the Dean of Enrollment Management to identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the Dean of Enrollment Management decides not to amend the record as requested by the student, the Dean will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures with the Dean of Enrollment Management and Assistant Dean of Students will be provided to the student when notified of the right to a hearing.  Note: SCC only has the ability to rectify inaccurate or misleading information that it has purview over.  SCC cannot rectify or change another institution’s official records or documents.

3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.  There are a number of exceptions to FERPA’s prohibition against non-consensual disclosure of personally identifiable information from education records.  Under these exceptions, schools are permitted to disclose personally identifiable information from education records without consent, though they are not required to do so.  Exceptions are as follows:

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Stanly Community College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, S.W.

Washington, DC 20202-4605

Complaints, Concerns, or Suggestions

Any student who has reason to believe that the College is not complying with the Act or this policy should inform the Dean of Enrollment Management in writing. The Dean of Enrollment Management will review all such allegations and respond back to the allegation within five working days of receipt.

Type, Location, and Custodian of Student Records

Questions regarding individual student records should be directed to the appropriate location:

Academic Records:  Office of the Dean of Enrollment Management, Patterson Building

Financial Aid: Office of the Dean of Financial Aid Management, Patterson Building

Career Placement:  Office of the Assistant Dean of Students, Patterson Building

Academic Progress: Office of the Program Advisor