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Drop/Adds, Never Attended, Withdrawals Policy

Approved By and Date:Board of Trustees04-11-2013
 Executive Leadership Team01-14-2013
 ICORE01-09-2013

Drop/Add Period

Courses may be added only during published dates as noted in the Academic Calendar. Courses may be dropped up to and on the census date for each class, which is also defined as the 10% point of the course. After the census date, a grade is required as published in the college catalog.

Never Attended 

A student who has not attended at least one class period or logged into an online class and completed an assignment by the census date of the course will be dropped from the course roster for failure to attend. The instructor is required to initiate the process to drop a student who never attended a class. Grades are not applicable to students who never attend.

Withdrawals

After the drop/add period, a student withdrawing from a course is responsible for initiating an official course withdrawal through the Records and Registration Office or with the instructor of the course. No refunds are issued for withdrawn classes. Once the last date to withdraw has passed, students cannot request to be withdrawn; however, the instructor has the discretion to assign a withdrawal grade, or the grade earned.


Drop/Adds, Never Attended, Withdrawals Procedures

Approved By and Date:Executive Leadership Team01-14-2013
 ICORE01-09-2013

Drop/Add Period

  1. Students may complete course changes via WebAdvisor, or they may obtain a drop/add form from the Records and Registration Office, complete the form, and submit it to the Records and Registration Office.
  2. Students must fulfill any financial obligations that occur due to their schedule change.
  3. To receive a 100% refund, the student must drop the course before the first day of the term.

Never Attended

  1. The census date is shown on the class roster in WebAdvisor.
  2. The “No Show” box should be selected in web attendance to indicate that the student has not attended.
  3. The student will then be dropped from the course by the Records and Registration Office and removed from the official roster.
  4. Only those students approved by the Executive Vice President of Educational Services will be eligible to remain in a class if they have not attended by the census date of the course.
  5. To receive a 100% refund, the student must drop the course before the first day of the term.

Withdrawals

  1. Students may withdraw from classes until the date indicated in the Academic Calendar, which will be approximately as follows:
    • Students can withdraw from 4-week classes approximately up to 1 week prior to the class’s end.
    • Students can withdraw from 8-, 12- and 16-week classes approximately up to 2 weeks prior to the class’s end.
  2. Instructors should assign a withdrawal grade if a student:
    • Requests a withdrawal prior to the last date to withdraw, or
    • Has two consecutive weeks of absences before the last date to withdraw in a 12- or 16-week classes, regardless of contact, or
    • Has one consecutive week of absences before the last date to withdraw in 4 or 8-week classes, regardless of contact, or
    • Is not meeting the requirements of the course before the last date to withdraw.
  3. Instructors are required to evaluate attendance weekly and process any withdrawals for absences within 48 hours after it is determined the student should be withdrawn, if the students have not withdrawn themselves. The instructor will put an “L” in web attendance indicating the student’s last date; then issue a “W” (withdrawal) grade in WebAdvisor. In addition, the instructor will deny the student’s access to Moodle, when applicable. For student withdrawals handled through the Records and Registration Office, an email will be sent to the instructor to inform him/her of the withdrawal.