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SCC Rules


Approved By and Date:Executive Leadership Team

Selections of proper texts are critical for student success. Faculty should select and recommend textbooks that cover appropriate subject matter for a course. Readability, defined as the reading level of a particular text, should also be considered when selecting texts.

Text selection will be approved by the program/department head. Once approved, textbooks should remain in use for that course for a minimum of three years, unless the material becomes outdated or a new edition becomes available. Associate deans must approve adoption of a new textbook within the minimum three-year period. Adoption for three years allows the bookstore to buy back books from students and to better plan for the coming semester.

In compliance with Section 133 of the Higher Education Act, textbook information will be available to students at the time he or she registers for a course. The textbook provisions in HEOA take effect on July 1, 2010. A semester textbook list will be made available to students via WebAdvisor by the first registration period of the corresponding semester.

Ordering Procedures 

The responsibility for selecting and preparing requisition forms for the textbooks rests with the faculty, program head, and associate deans. Once the selection of a textbook has been made, the requisition form is prepared and submitted by the faculty member and approved by the program/department head. With current publisher restrictions on the number of returns allowed, it is vital that the estimate of number of textbooks requested be as accurate as possible. The official textbook requisition form must provide complete information with regard to author, title, publisher, edition, etc. Only official forms will be accepted. If unofficial forms are submitted, the form will be sent back to the faculty for re-submittal, thereby slowing the process. Textbook orders will be submitted to the Bookstore manager, who will be responsible for preparing the purchase order for approval by the Chief Financial Officer, receiving books, and making them available to students. Under no circumstances will a faculty member or administrative officer place a textbook order by any other procedure (telephone order, visit from salesperson, etc.).

Sufficient lead time must be provided if books are to be available on the first day of classes. The schedule for ordering textbooks follows the timeline for production of the semester schedules. In unusual cases, this may be impossible. In such cases the Bookstore manager will place “Rush Orders,” but there is no assurance that these orders will always be filled in time. Most “Rush Orders” require at least a week of turn-around time. In some cases the publishers may require two or more weeks.

To prevent “Rush Orders” from occurring, it is essential that the faculty and/or program head work closely with the Bookstore manager. As course sections are added during preregistration and registration the faculty and/or program head will speed up the “Rush Order” process by notifying the Bookstore immediately. In every incidence the faculty/program head and Bookstore manager will do all that is possible to have books available on the first day of classes.

Complimentary Textbooks

Faculty members can usually get desk copies of texts directly from publishers. The Bookstore manager is not responsible for ordering desk copies. Publishers will ordinarily honor desk copy orders from individual instructors, not from bookstores. If a desk copy is ordered and does not arrive in time, faculty members may temporarily borrow text copies from the Bookstore with permission from their associate deans. Borrowed copies will be replaced by the faculty member receiving desk copies from the publishers. If publishers do not grant the request for desk copies, faculty may submit supply requisitions to their associate deans to receive a copy from the Bookstore. The book will be purchased from supply funds.

Faculty members can expect publishers to forward copies of complimentary textbooks to them for review and comment and for use as a personal reference within their instructional areas. Instructors receive these complimentary copies of textbooks as representatives of Stanly Community College. All complimentary textbooks are thus considered gifts to Stanly Community College and become College property. Instructors can utilize these textbooks with the following guidelines:

  1. Complimentary textbook may be used as reference materials.
  2. Complimentary textbooks may be given to the LRC, Student Success Center, or Crutchfield Center.
  3. Complimentary textbooks may not be sold, given away, or otherwise utilized in any way that might violate copyright procedure.              
  4. When an instructor leaves the College, complimentary textbooks remain property of the College.