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Documenting Student Participation in Online Courses - Curriculum Courses Rule

Approved By and Date:Executive Leadership Team
 ICORE02-18-2010

Every online instructor must properly verify and document student attendance and participation in each online course that the instructor teaches.  In addition to ensuring the integrity of the registration process, such documentation is also used for registration and financial aid audits, as well as in determining FTE funding for the college, therefore, these procedures are vital to college operations.  The following procedures will ensure proper documentation: 

Instructors will document student attendance two times during each semester:  at the census date (10% point) of the course and at the end of the course with final grade submission.

At the census date the instructor uses the official course roster to indicate the date that the student first accessed the online course.  Students who have not accessed the course are reported as NA (never attended) in the grading section of WebAdvisor.  Using the Access Reports screen that is accessible within the online course the instructor determines the date that the student first accessed the course then enters E on the official printed roster as the first date of entry.  A printed copy of the Access Report screen and the official roster are submitted to the Office of Records and Registration.

At the end of the course final grades are submitted electronically through WebAdvisor and then are entered on the official printed class roster.  The printed roster and a printed copy of the current Access Report screen are then submitted to the Office of Records and Registration.

The instructor of the course is responsible for properly documenting student attendance and participation. 

Cross-reference policies:

Census Date and Documentation Policy

Student Withdrawals Policy

Rosters and Documentation Policy and Procedures