Rules

Electronic Course Evaluations Rule

 Executive Leadership Team05-01-2017
 ICORE04-26-2017

Purpose

The purpose of the Stanly Community College (SCC) Electronic Course Evaluations Rule is to establish the procedures, logistics, and responsibilities pertaining to the administration of online course evaluations.

 

Definitions

  1. Administration – describes a cycle of course evaluation instrument distributions that includes a start date and an end date.  The goal of each administration is to offer students an opportunity to provide confidential feedback about their SCC course experiences.
  2. Evaluation Instrument – a list of questions designed to garner student opinion about a particular course and instructor. 
  3. Manager – the SCC employee responsible for creating, implementing, and monitoring course evaluation administrations.  The manager also ensures clear and effectual course evaluation communication with students, faculty, and instructional supervisors.

 

Procedure

A. No less than one week before the end of the Curriculum sub-terms listed below, the course evaluation manager (Manager) will retrieve the necessary information from SCC’s data management system (Colleague) for all Curriculum, Occupational Extension, and Self-Supporting courses that have end dates corresponding to the sub-term end dates.  The Spring and Fall sub-terms are:

  • 16 weeks
  • 1st 4 weeks
  • 1st 8 weeks
  • 12 weeks
  • 3rd 4 weeks
  • 2nd 8 weeks

            Summer sub-terms are:

  • 1st 4 weeks
  • 8 weeks

            Faculty and/or their supervisors may request additional course evaluation

            administrations when the end dates of courses do not correspond with the end dates of

            the sub-terms listed above.  Petitioners should send requests to the Manager via email

            message at least two weeks prior to the end dates of courses to be evaluated.

B. Using electronic course evaluation software (Campus Labs Course Evaluations), the Manager will create course evaluation administrations and send email announcements to students, instructors, and instructional supervisors regarding the administration date range, how to access the evaluation instruments, and other administration-specific information.  The Manager may also announce the start of course evaluation administrations via student calendars, Moodle or other learning management system landing page, and face-to-face marketing events.  

C. Throughout the administration, the manager will send student and faculty reminders about the course evaluation administration and the importance of student feedback. 

D. No less than three business days after the end of a course evaluation administration, the Manager will:

  • Deliver Faculty Report email messages that include links to faculty reports;
  • Announce Faculty Report availability to instructional supervisors;
  • Select and notify student drawing prize winner(s); and
  • Acquire permission from each winner to announce each prize winner’s name.

 

Additional Information

  1. Student identity is not linked to responses.  Student responses are confidential, and the Manager collects them via a third party provider.  They are summarized and reported to faculty without student identifiers after the term is over and grades are posted.
  2. SCC Faculty Senate, eLearning personnel, instructional supervisors, and/or specific program faculty and instructors authorize evaluation instruments.  The Manager will help design question items, if requested.  Stakeholders should review evaluation instruments annually to ensure that questions are pertinent to continuous improvement of instruction.
  3. Not all academic programs are conducive to online course evaluations.  Program Heads (Curriculum, Occupational Extension, and Self-Support) are responsible for notifying the Coordinator of a desired change in online course evaluation status (e.g. a change from not utilizing the system to utilizing the system) or the need to revise an existing evaluation instrument or to create a new evaluation instrument.