Rules

ROSTERS AND DOCUMENTATION Rule

 Executive Leadership Team04-22-2009
 ICORE04-02-2009

1.    Faculty will print a tentative roster from WebAdvisor at the beginning of the class.  A roster from WebAdvisor would have the most recent information.  In addition, accessing the system will help faculty to become familiar with WebAdvisor.

2.    Official attendance rosters will be printed after the drop/add period and cleanâ‘up (within two weeks for a 16-week semester and one week for an 8-week semester).

3.    Once official attendance rosters are ready, an email will be sent to full-time and part-time faculty to let them know that Student Records will place rosters in faculty mailboxes in the Patterson Building or will mail rosters to part-time faculty not having mailboxes.   The email will have a spreadsheet attached that shows total class hours for all courses to assist faculty in filling in total class hours on the roster with a breakdown of seated hours and non-seated hours.

4.    Student names may no longer be written in on an official roster.  If a change of this type is made in class population, a new roster will be printed by Student Records and sent to the instructor.  If not received, faculty should contact Student Records at studentrecords@stanly.edu or (704) 991-0208.

5.    Instructions for attendance roster:

                By the census date: (printed top left)

  • Indicate attendance (E, X, *, NA, W, etc.) for all students using legend (top right).W and NA should also be entered under the Grade column above and in WebAdvisor with last date of attendance.

  • Online/Hybrid courses:Deny access in online course for W or NA. (If a student accesses online course, they receive a W instead of NA.)

  • Contact Student Records if any students are attending class but are not on your roster. Do not manually add names to the roster.

  • Fill in class hour information in box below ****THIS SECTION FOR INSTRUCTOR USE ONLY****. Seated hours + non-seated hours must equal the number of contact hours for the course for the semester.

  • At the census date, submit a signed copy of this up-to-date roster to Student Development via mail, fax, or deliver in person.

    • Online/Hybrid courses:Attach a copy of the online tracking sheet.

At the end of the semester:

  • Enter all grades in WebAdvisor and in the Grade column above as they are issued.

  • Complete attendance, sign the roster, keep a copy for your records, and send the original roster to Student Records within 24 hours of last class meeting.

    • Online/Hybrid courses:Attach a copy of the online tracking sheet, sorted alphabetically.Justify any students appearing on the tracking sheet who are not on the roster by indicating reasons on the tracking sheet.

6.    The committee recommends that online orientation materials for faculty be developed in the area of rosters and documentation and that another committee be named to assist with determination of what is needed and creation of materials.