Policies

Stanly Community College (SCC) complies with the state public disclosure laws (North Carolina General Statutes, Chapter 115D-78 and Chapter 132) governing access to public records.  SCC also protects the rights of others, for example, the right to privacy for student education records and employee personnel files while also minimizing disruption to the operation of college programs and services.  

1. Requests for college records will be complied with as promptly as possible.  Only those records not protected by laws pertaining to student privacy or confidentiality of employee records will be released.  Records deemed to be appropriate for release may otherwise contain personal or other private information which would require notification of any affected individual(s). SCC reserves the right to adjust response time based on obtaining permissions for release and/or consulting counsel for any needed interpretation of North Carolina General Statutes, Chapter 115D-78 and Chapter 132.
2. Requests for college records will be made in writing and may be referred to the appropriate Vice President. Follow the Student Records and Privacy policy for requests for student records. Requests for personnel records may be referred to the Executive Director of Human Resources.
3. The written request will include:
   • your  name, full mailing address, email address and telephone number
   • a detailed description of the requested record(s)
   • your preferred method of receipt (review records at the college, have copies mailed or emailed).
4. If copying the records involves four or more pages, the requestor shall pay the actual cost, including staff time of making the copies.  Payment shall be made at the time the copies are delivered.
5. Denial of requests will be made in instances when no responsive documents exist that match the request or when the documents requested are exempt from disclosure.

Revision: 04/03/2014, 05/20/2019 (procedures)

References:

N.C. Gen. Stat. § 115D-78 (Access to information and public records)

N.C. Gen. Stat. § 115D-132 (Public records)

N.C. Gen. Stat. § 115D-27 (Personnel files)